Thank you for applying to volunteer. Your time is appreciated. After you submit your information, the volunteer coordinator will be in contact. Please allow a reasonable time for processing. If you have any questions, our contact info is at the bottom of this page.
This application contains four very short sections. Please complete all four, they really are short and will just take a few minutes. This information will help us link you to the best opportunities at the best locations for you, especially if you have children in the district.
The items with asterisks are required and must be completed to submit this form. When you have finished the last section, the SUBMIT APPLICATION button will appear.
In accordance with Arizona Revised Statute (A.R.S.) § 15-512, volunteers who are NOT a parent or legal guardian of a child in the school where they will be working must complete a background check and be fingerprinted. The District may require any person performing volunteer activities to complete a background check and to be fingerprinted at its discretion.
Background checks and fingerprinting services are offered free of charge to the volunteer. Once the volunteer application has been approved, the Human Resources Department will call to schedule an appointment. Please bring a valid photo identification card when you come to the district office to be fingerprinted. Once Human Resources receives a cleared background check, the school site will notify the volunteer that they may begin work. This process can take an average of three to five weeks.
RequiredHave you ever been convicted of any crime?*
School Check-In Procedure
During school hours, every volunteer must sign in and out at the school office each time he/she is on campus to volunteer. Each volunteer must also wear a nametag. The school must maintain a record showing the days and hours each volunteer works. For security purposes and in case of emergency, it is important for administrators to know who is on campus and why.
Supervision of Volunteers
Volunteers work under the direct supervision of the professional staff at each school and only with those teachers who have requested the services of a volunteer. It is the responsibility of the school administration, supervising teachers, or volunteer coordinator to dismiss any volunteer whose actions are not in the best interest of our students or the schools.
While volunteers are an important part of the educational team, the professional staff is responsible by law for decisions that are made regarding the instruction of students, the management of the school, and student safety and discipline. Therefore, volunteers will always work under the supervision of teachers and administrators. We welcome the suggestions and opinions of volunteers as you supplement and support our programs. There are, however, a few things that volunteers should NOT do:
As a volunteer, you will meet many wonderful students. Please be aware that volunteers may not telephone students or visit them at their homes. Volunteers may not meet students off campus, or invite students to the volunteer's home. They also may not walk or drive a student home. Contacting or visiting students or any of their family members outside of school without parent permission is strictly prohibited and includes but is not exclusive to email, social media, telephoning, or texting.
It is imperative that all matters pertaining to students remain confidential. Any information regarding problems, progress, grades, relationships, and confidences of students, their parents, and the staff should never be discussed with anyone who does not have the professional right or need to know them. Student information is protected as confidential by federal law (Family Education Rights and Privacy Act).
Anything that a child may confide in you about family matters or personal problems should be kept confidential. Probing into student's family life or private matters is not acceptable. If the information is vital for the school to have in order to help the student, please discuss the child's conversation in private with his or her teacher or school administration.
Child Abuse Reporting
All school district personnel including volunteers are required by Arizona state law (A.R.S. § 13-3620) to report any cases of suspected child abuse. District personnel includes anyone who has responsibility for the care or treatment of a minor. Failure to report is a crime. This applies to all employees and volunteers when acting in the scope of their work with Madison School District. If abuse is suspected, contact the child's teacher, the principal, or the school nurse. They can assist in making the requisite report by calling Department of Child Safety (DCS) at (1-888-767-2445), local law enforcement—Phoenix Police Department (602-262-6151), or both, depending on the circumstances. Suspected child abuse must be reported immediately. Never delay a telephone report until the next day.
Behavior and Dress
Please take your lead from the professional staff and dress appropriately for the job you are doing. We ask that your wear professional attire that is neat and conservative. Your appearance should attract no undue attention. Please do not wear spaghetti straps, revealing clothing, tube tops, tank tops, short-shorts or show bare midriffs. T-shirt messages should be of a positive nature. Keep in mind that you are in a position to set an example for students, therefore your dress, speech and behavior should serve as good models for them to follow. Please follow the District dress code.
Volunteers may not engage in any behavior or activity that may cause harm to themselves or others. In addition, physical contact is not encouraged and should be limited to a brief encouraging behavior such as a 'high five'.
Become familiar with the rules, policies, and procedures of the school where you will be volunteering. This can be done through reading the Student-Parent Handbook located on the Madison website at madisonaz.org. The handbook is also available from either the teacher you are working with or the school secretary.
We realize that there may be times that you may be ill, on vacation, or otherwise unable to volunteer. Please notify the school office and leave a message for the teacher or staff member with whom you work and give advance notice when you are unable to volunteer, as the teacher and children are expecting you. Also remember that it is important to be prompt and consistent when working with students. Please do not park in visitor parking spaces.
The needs of students, staff, and volunteers vary when it comes to allergies. For that reason, please consult your school about procedures to be followed regarding allergies. It is critical that these procedures be followed exactly. Do not bring anything to school or give anything to students without consulting the teacher first. For example, a classroom may be a peanut-free zone, or a school may be latex-free, and something as simple as an eraser may be a hazard. Please do not wear perfume or cologne. Please remember to share any special needs you may have with the staff as well.
To ensure that the learning environment is not disrupted, cell phones are to remain completely silent with limited use when volunteering.
Madison School District does not carry health insurance or worker's compensation insurance for volunteers. Any injuries that occur while volunteering must be reported immediately to the school nurse.
School administrators and teachers decide how many volunteer chaperones are needed, and which chaperones will attend field trips and overnight trips. Never go to the restroom alone with students. Chaperones should be in pairs when taking students to the restroom.
Working with Students
The staff appreciates your willingness to be a part of the educational team. Following are some tips for working effectively with the staff.
Volunteering is a scheduled, pre-arranged activity. Volunteers and chaperones may not bring other children while volunteering in schools, on field trips, or on overnight trips. Volunteers and chaperones are representatives of the District. Therefore, the District appreciates your positive attitude as you share your volunteering experiences with others. The District thanks you for your commitment to volunteering with Madison School District and serving the needs of our students. Your work is important to the District, the teachers, and especially the students. They look forward to your arrival and appreciate the work you do. Thank you for volunteering in Madison schools!